Executive Assistant & Office Manager (m/f/d) in London (full-time)

We’re looking for an experienced, full-time Executive Assistant & Office Manager (m/f/d) to join our team in London and support our leadership team. In this role, you’ll work closely with a young, entrepreneurial team operating at the intersection of top-tier international VCs, some of the world’s most successful founders, and family business entrepreneurs - all united by one goal: building the next generation of Europe’s most exciting startups.

If you thrive in fast-paced environments, love bringing order to chaos, and approach each day with a proactive mindset, we’d love to meet you. You'll wear many hats, supporting our leadership team and keeping our London office management in order. We’re looking for someone highly organised, self-motivated, and adaptable. Someone who is a natural relationship builder with strong communication skills, a sharp sense of humor, and the drive to help take Visionaries Club to the next level. You should be willing to think outside the box and be open minded about taking on new challenges and projects.

This role offers the chance to go beyond the job description and grow with the firm, so we’re looking for someone who’s curious, proactive, and excited to explore new challenges and opportunities as they come up.

Executive Assistant (EA):

• Provide support to our leadership team at the intersection of new investments, portfolio support, and investor relations.

• Manage complex calendars, travel itineraries, and meetings across multiple time zones.

• Prepare materials for meetings, presentations, and reports; take ownership of follow-ups.

• Manage communication and correspondence with internal and external stakeholders.

• Maintain an efficient flow of information between all team members.

• Own your own projects and bring entrepreneurial energy to new initiatives.

• Support with occasional personal assistant (PA) duties as needed.

Office Management:

• Serve as the main point of contact for the London office.

• Oversee daily operations to create a welcoming, efficient, and productive work environment.

• Manage relationships with vendors, building management, and service providers.

• Coordinate office supplies, tech, and space planning.

• Support the onboarding for new joiners and ensure smooth workflows in London.

Job requirements

• Minimum 3 years' experience in a similar role — ideally in VC, consulting, investment banking or other fast-paced environments

• Fluency in English (German is a plus)

• Based in London with the ability to work on-site in Soho

• Strong organisational and prioritisation skills with sharp attention to detail

• Excellent communicator with a natural ability to build relationships

• Comfortable navigating ambiguity and fast-changing environments

• A proactive, solution-oriented mindset and ability to work independently

Your benefits

You’ll work directly alongside our Founding Partners and a mission-driven team, committed to shaping the future of innovation. We offer competitive compensation and benefits, generous vacation and parental leave and flexible working hours. Our bright and inspiring office is located in the heart of Soho, surrounded by creativity and entrepreneurial energy. This is a unique opportunity to grow with us and make your mark in the VC world.

About Visionaries Club

 Visionaries Club is a leading European early-stage VC fund with offices in London and Berlin, focusing on B2B with its flagship funds and climate deep tech with its Visionaries Tomorrow Fund. It unites the strongest network of successful digital entrepreneurs as well as Europe’s family business dynasties in a venture capital fund to invest in the next generation of founders.